General information

This data privacy statement, which refers exclusively to data collected as part of the online application process, is to inform you about how your personal data that is collected as part of the online application process is handled at our end.

The controller

The controller under data protection law is:

Changeyourflight S.L. (Caravelo)

Carrer de la Diputaciò 303, 5ª - 08009 Barcelona, Spain

VAT: B65346108

Registration Court: Barcelona (Spain)

Personal data collected as part of the application process

Personal data means any information concerning the personal or material circumstances of an identified or identifiable individual. This includes information such as, for example, your name, address, telephone number and date of birth, but also data relating to your specific career etc. by reference to which a specific individual can be identified with reasonable effort. However, information that cannot be (in)directly associated with your real-life identity is not personal data.

Fundamentals and purposes of processing personal data collected from application documents and during the application process

By submitting an application electronically, i.e. via e-mail or using our online form, you express your interest in taking up work with us. We will collect and process your personal data for the purposes of the Controller’s recruitment related activities, which include setting up and conducting interviews and tests for applicants, contacting previous companies where the applicant has been employed in order to check references (upon prior consent from the applicant), evaluating and assessing the results thereto, and, as is otherwise needed in the recruitment and hiring processes - such may be analysing your skills for the proposed role, the Controller may also use your data to present different roles that may suit your interests and/or skills.

In this context, you transmit personal data, which we will use and store exclusively for the purpose of your job search/application process. Such processing is legally permissible under Art. 6(1)(a), (b) and (f) of Regulation (EU) 2016/679 (General Data Protection Regulation) based on the consent of the applicant by submitting the application, as necessary for the purposes of conducting pre-contractual activities, directly requested by the applicant by submitting the candidature, addressed to analyse the possibilities of establishing a labour relation between the Controller and the applicant, and for the legitimate interests pursued by the Controller, which are the application, evaluation, and selection of applicants for employment. Furthermore, you can choose to upload expressive documents such as a cover letter, your CV and reference letters. These may contain additional personal data such as date of birth, address etc.

Only authorized HR staff and/or staff involved in the application process have access to your data. The personal data is stored, as a rule, exclusively for the purpose of filling the vacancy for which you have applied.

Your personal data will be retained by the Controller as long as needed to fulfil the requirements of the above-mentioned purposes. In case the recruitment process does not end with the establishment of a labour relationship between the applicant and the Controller, the Controller will retain the applicant’s data for a period of 3 years from the date of the last communication, issued either by You or the Controller, declaring the end of the recruitment process without sending and/or accepting the possible offer.

After this period, we are obligated to delete or anonymize your data. In case of anonymization, the data will only be available to us in the form of so-called metadata, without any direct personal reference, for statistical analysis (for example, share of male and/or female applicants, number of applications per specified period of time etc.).

By accepting the data privacy statement, you consent to any further storage of your data as well as its inclusion in our Talent Pool.

Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application process for at least the duration of your employment.

Disclosure of data to third parties

Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers a human resource and applicant management software solution (https://www.personio.com/legal-notice/). In this context, Personio is our processor under article 28 of the GDPR. In this case, the processing is based on an agreement for the processing of orders between us as the controller and Personio.

Rights of data subjects

If we as the controller process personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.

To assert your rights as a data subject in relation to the data processed during this online application process, please contact us at unsubscribe@caravelo.com or through regular mail sent to Carrer de la Diputaciò 303, 5ª - 08009 Barcelona, Spain, attaching your particular request and a document proving your true identity. In case You consider your rights have been violated, you also have to right to data portability. In addition, you may lodge a complaint with an EU supervisory authority.

Concluding provisions

By consenting and submitting the candidature, the applicant confirms that they have read and are informed about the processing of personal data by the Controller and gives the necessary consent to comply with Controller’s activities regarding the recruitment process.

We reserve the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the application process or other processes. In this case, the new data privacy statement applies to any later visit to this recruitment website or any later job application.

In addition to this data privacy statement, please view our general data privacy statement at https://www.caravelo.com/privacy.

QA & Release Intern

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